Inventory

   **B. Procedures: **  · The inventory should begin in March. · Set up a schedule before inventory is begun. · Borrow one or two other PHD’s from elementary schools or middle school. · Run Begin Inventory. · Keep list of beginning and ending barcodes and associated titles, as well as who did the inventorying for each session (see attached example). · Scan barcodes of all unmarked items into inventory using PHD. · Upload barcodes scanned by PHD into database periodically. Print any exception reports, and deal with the exceptions immediately. This will cut down on the work at the end of the inventory process. · After all barcodes are scanned, print an Inventory List of **UNMARKED ITEMS ** by Call Number. <span style="font-family: 'Arial','sans-serif'; font-size: 12pt; line-height: 115%;"> Try to locate all items on this list by searching behind items on shelves, calling teachers who might have taken the item without checking it out, rechecking location on the shelf, checking with library staff for in library use, repairs, etc., and don’t forget the old yardstick under the bookcases routine! · <span style="color: black; font-family: 'Arial','sans-serif'; font-size: 12pt; line-height: 115%;">When all hopes of finding the item have been exhausted, run Finalize the Inventory. · <span style="color: black; font-family: 'Arial','sans-serif'; font-size: 12pt; line-height: 115%;">Print an inventory List that shows missing items. · <span style="color: black; font-family: 'Arial','sans-serif'; font-size: 12pt; line-height: 115%;">Change items that were missing from inventory of previous year to Lost Status in Circulation. · <span style="color: black; font-family: 'Arial','sans-serif'; font-size: 12pt; line-height: 115%;">Pull the shelf list cards of items that have been changed to lost. Check circulation history of item. Give the cards including circulation history to librarian to see if item should be reordered. · <span style="color: black; font-family: 'Arial','sans-serif'; font-size: 12pt; line-height: 115%;">Mark shelflist cards __in pencil__ for all missing items for this current inventory. Use this code: MIS 01 (01 = year). · <span style="color: black; font-family: 'Arial','sans-serif'; font-size: 12pt; line-height: 115%;">Keep this list in circulation statistics notebook in secretary’s office. Maintain the missing list as missing items turn up during the next year. Erase missing code on shelflist card if item is returned or found. <span style="font-family: 'Arial','sans-serif'; font-size: 12pt; line-height: 115%;">
 * <span style="font-family: 'Arial','sans-serif'; font-size: 26pt;">Inventory **
 * <span style="color: black; font-family: 'Arial','sans-serif';">A. Policy: ** In order to account for all materials in the collection an Inventory of the entire collection will be conducted each year.
 * <span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: left;">C. Reference Materials **


 * <span style="font-family: 'Arial','sans-serif';">[|The School Library Media Specialist] **
 * <span style="font-family: 'Arial','sans-serif';">[|School District of Philadelphia: School Library Handbook] **

<span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: left;">**Creation/Revision** Date 3 May 2010

**Works Cited/Consulted**

Intner, Sheila S., and Jean Weihs. **//Standard Cataloging for School and Public Libraries//**. 4th ed. Westport, CT: Libraries Unlimited, 2007.