Collection+Arrangement+and+Organization+Scheme


 * Collection Arrangement and Organization Scheme**


 * A. Policy:** The library media center and its collection will be arranged in order to meet the needs of all members of the learning community, regardless of age, and including those with physical disabilities.


 * B. Procedures:**

(The International School of Monagas campus has 5 blocks, two blocks make the Elementary school and two blocks make the Middle and High School. The library is in the administration block which is in the middle of the blocks. In this regard the library is physically in the center of the school. In order to make the most space available for students all shelves are lodged against the walls. Space is one of the main considerations for the arrangement of the shelves, the other consideration is to make an easy switch to accommodate public when the library host school events such as graduation ceremonies, and musical recitals.)

1. All fiction materials are arranged by exact alphabetical order by author’s last name. Spine labels contain the first three letters of the author’s last name. For example all Harry Potter’s books are arranged in the fiction section and the spine level reads F ROW.

2. Biographies follow the fiction section, and then the collective biography section comes after the biography section. The call number of all biography holdings are B plus the first three letters of the person’s last name, for example Abraham Lincoln’s biographies’ call number is B LIN. All collective biographies’ spine level begin with BC.

3. Nonfiction materials are arranged using Dewey’s in a continuous pattern. There are signs on the shelves to guide students in the nonfiction section. The signs point to the beginning of each Dewey section. Unfortunately, not all shelves are filled to the recommended two-third capacity. In fact, most of the shelves are filled beyond this recommendation.

4. Large picture books are arranged in big display racks. These books are not arranged in the display racks by author’s last name. At this time, it does not seem a pressing issue due to the small numbers of large picture books.

5. Easy books are arranged by author’s name, only when there is enough help in the library. The librarian also teaches technology skills from grades Pre-K to 5th grade. When there is no additional help, books are arranged by author’s name when time permits it. Otherwise, the easy books are arranged by the first initial of the author’s last name. Easy books are placed in low bookcases for easy access.

6. As pointed out by Shelia Salmon in Collection Arrangement, media is arranged following Dewey order for informational materials, and arrangement follows Dewey order for informational materials and alphabetical order by title for fictional materials.

7. Most of the media is in VHS format with only a handful of materials in DVD format. All media materials have VHS or DVD in the call number. However, there is not a call number prefix set for these types of media.

8. The library also has over 50 scholastics bags that are cataloged as kits. These bags are arranged in a special section of the library. The bags are classified following Dewey order but the call number will reflect they are big bags.

9. The library also has a section of teacher’s resources that includes fiction books. These resources are separated from the rest of the collection and the spine levels begin with TR. For example the spine level of all TR holdings of Tennessee William’s A Streetcar Named Desire is TR 808.82 WIL.


 * C. The call number prefixes used in the library are as follows:**

B Biography BC Collective biography E Easy reading F Fiction KIT Kits/Scholastic banners OTH Other RE Reading REF Reference SC Story collection TEM Temporary


 * D. Resource Materials





E. Online Resources**

Internet Library For Librarians @http://www.itcompany.com/inforetriever/cat.htm

Princeton University Libraries Cataloging Documentation @http://library.princeton.edu/departments/tsd/katmandu/catman.html

The Cataloger's Reference Shelf @http://www.itsmarc.com/crs/CRS0000.htm

Glossary of Cataloging Terminology @http://staffweb.library.northwestern.edu/serials/iesca/glossary/cat%20internet.html

Library of Congress Department @http://www.loc.gov/catdir/


 * ​F. Web Sites for Specific Cataloging Tools**

AACR2R Descriptive Cataloguing for Monographs @http://130.15.161.74/techserv/cat/Sect02/c02a2.html

OCLC Cataloging Internet Resources @http://www.oclc.org/oclc/man/9256cat/toc.htm (This is a manual and practical guide to cataloging Internet sites that will prove most useful for including online resources in your OPAC.)

Understanding MARC Bibliographic http://lcweb.loc.gov/marc/umb/ (An excellent guide for learning the MARC 21 format. This is available in print from the Follett Software Company.)

MARC Coding @http://130.15.161.74/techserv/cat/Sect05/marc.html (An interactive guide to MARC coding which allows you to link to a particular tag for a concise definition of the tag, indicators, subfields, and examples of various types of materials. Another contribution of Queens University in Canada.)

Follett's Tag of the Month @http://www.follettsoftware.com/sub/tag_of_the_month/ (The Tag of the Month was created to help educate you about MARC Bibliographic and Authority formatting. Notice at the bottom of the HomePage you have links to complete MARC records for many formats of materials that you will be cataloging (B-e-a-u-tiful examples).

Mitinet's MARC Magician http://www.mitinet.com(An informational page about the cataloging software that can be used for original cataloging or as a MARC editor for existing catalog records. This site includes a page of library automation system vendors that are resellers of the MARC Magician software. Two of the largest sellers to school libraries in the United States are Follett and Sagebrush. You might want to check out their sites for cataloging tips and information. They provide step-by-step instructions for many cataloging tasks.)

School Library Automation and Library Automation Systems @http://www.techlearning.com/story/showArticle.php?articleID=17602661(This site provides a great guide for all types of related issues for school library automation software and services.)

Dewey Decimal Classification (DDC) Educational Resources @http://www.oclc.org/dewey/resources/default.htm (This site includes and introduction to the DDC and a reference guide to using the system. Do not miss the Summaries of the DDC that can be very helpful to you.

The Multimedia Tour, "Dewey to the Rescue," is a good place to start when learning how the DDC works.)


 * G. Cataloging Journals**

Internet Library for Librarians - Cataloging Journals @http://www.itcompany.com/inforetriever/ej_cat.htm (Here are links to many journals specific to Cataloging and Classification issues and topics. Some are truly electronic full-text versions of the journal and others allow you to search and view the Contents and Abstracts online. These sites are very useful for research of the literature.)

Cataloging and Classification Quarterly Home Page. @http://catalogingandclassificationquarterly.com/ (Home Page and table of contents to the most respected journal for catalogers.)

​Internet Library for Librarians - Email lists and Newsgroups Here is a list of Discussion groups about general cataloging issues as well as lists for specific areas of cataloging such as subject headings, cataloging videos, etc. AUTOCAT is the most popular listserv among catalogers. Follett-Talk This electronic discussion group helps you share experiences with Follett software products and services, ask questions and receive responses from other customers who have dealt with the same issues. Most of the major library automation software vendors have this type of online support for their customers. Usually the listserv is monitored by trainers who can help users get the right answers to questions about the operation of the system as well as cataloging advise when the need arises.
 * H. Cataloging Listservs and Newsgroups**

Works Cited/Consulted ** AACR2r (Anglo-American Cataloging Rules). 2nd ed. 2005 rev. Print.
 * Creation/Revision Date** 3 May 2010

Corcoran, Frances E. " **Dewey Considerations** . " //Cataloging Correctly for Kids: An Introduction to the Tools. 3rd ed//. Ed. Sharon Zuiderveld. Chicago: American Library Association, 1998. (pp. 55-59). Print. Fountain, Joanna F. "How the CIP Program Helps Children." //Cataloging Correctly for Kids: An Introduction to the Tools. 4th ed//. Ed. Sheila S. Intner, Joanna F. Fountain, and Jane E. Gilchrist. Chicago: American Library Association, 2006. (pp. 93-96). Print.

Fritz, Deborah A. "Correctly Using AACR2 and MARC 21." //Cataloging Correctly for Kids: An Introduction to the Tools. 4th ed//. Ed. Sheila S. Intner, Joanna F. Fountain, and Jane E. Gilchrist. Chicago: American Library Association, 2006. (pp. 21-38). Print.

Intner, Sheila S., and Jean Weihs. "Cataloging-in-Publication." //Standard Cataloging for School and Public Libraries. 4th ed.// Westport, CT: Libraries Unlimited, 2007. (pp. 5-6). Print.

Intner, Sheila S., and Jean Weihs. "The Dewey Decimal Classification." //Standard Cataloging for School and Public Libraries. 4th ed//. Westport, CT: Libraries Unlimited, 2007. (pp. 165-168). Print.

Kaplan, Allison G. "Standardized Cataloging Rules: An Informal Exploration for the Beginner or Faint of Heart . " //Book Report// Jan./Feb. 2000: 38-43. Print.

Miller, Joseph. "Sears List of Subject Headings." //Cataloging Correctly for Kids: An Introduction to the Tools. 4th ed//. Ed. Sheila S. Intner, Joanna F. Fountain, and Jane E. Gilchrist. Chicago: American Library Association, 2006. (pp. 75-79). Print.

Newberg, Pamela J., and Judith Yurczyk. "Automating the Children's Catalog." //Cataloging Correctly for Kids: An Introduction to the Tools. 4th ed//. Ed. Sheila S. Intner, Joanna F. Fountain, and Jane E. Gilchrist. Chicago: American Library Association, 2006. (pp. 102-107). Print. (This is an informative article which describes the cataloging software and automation systems of today in regards to providing the best access to library collection through the online catalog with the software used to display MARC records and circulate your library resources.)

Turvey, Michelle R. "Being MARC Savvy. " (See Readings Folder below) Knowledge Quest Mar./Apr. 2000: 24-26. Print.