Item+Processing

(for all formats of materials – See example for books)
 * Item Processing **

== A. Policy: When economically feasible purchase and obtain processing. The Librarians will prioritize the order in which materials get processed. ==

B. Procedure:
**1. RECEIVING MATERIALS**

__ RECEIVING PACKAGES __
· **Examine shipping label carefully to be sure that the package belongs in the library. **

· **Open packages carefully to avoid damaging contents. Open the package containing the shipping list first, if there is more than one package. **

· **Remove any packing slips or paper work that are on outside of the package. **

· **Mark date materials received and date packages opened on packing slip. **

__ CHECKING SHIPMENT __
· **Contents of package are checked against any packing list or invoice. **

· **Beware of ** Ø **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Duplicates. ** <span style="font-family: Wingdings; font-size: 12pt; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings; msobidifontfamily: Wingdings; msofareastfontfamily: Wingdings; msolist: Ignore;">Ø **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Incorrect items, including wrong editions and similar titles. ** <span style="font-family: Wingdings; font-size: 12pt; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings; msobidifontfamily: Wingdings; msofareastfontfamily: Wingdings; msolist: Ignore;">Ø **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Items on the invoice, but not sent. ** <span style="font-family: Wingdings; font-size: 12pt; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings; msobidifontfamily: Wingdings; msofareastfontfamily: Wingdings; msolist: Ignore;">Ø **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Defective bindings. ** <span style="font-family: Wingdings; font-size: 12pt; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings; msobidifontfamily: Wingdings; msofareastfontfamily: Wingdings; msolist: Ignore;">Ø **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Items in wrong dust jackets. ** <span style="font-family: Wingdings; font-size: 12pt; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings; msobidifontfamily: Wingdings; msofareastfontfamily: Wingdings; msolist: Ignore;">Ø **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Items with mismatched or substituted pieces. ** <span style="font-family: Wingdings; font-size: 12pt; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings; msobidifontfamily: Wingdings; msofareastfontfamily: Wingdings; msolist: Ignore;">Ø **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Items damaged in shipping. ** <span style="font-family: Wingdings; font-size: 12pt; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings; msobidifontfamily: Wingdings; msofareastfontfamily: Wingdings; msolist: Ignore;">Ø **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Materials not ordered sent with invoices. ** <span style="font-family: Wingdings; font-size: 12pt; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings; msobidifontfamily: Wingdings; msofareastfontfamily: Wingdings; msolist: Ignore;">Ø **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Donated items. **

__ CHECKING AGAINST RECORDS __
<span style="font-family: Symbol; font-size: 12pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Items and packing list are checked against purchase order or order printout. **

<span style="font-family: Symbol; font-size: 12pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Beware of getting the next volume in a series instead of the one ordered. **

<span style="font-family: Symbol; font-size: 12pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">If items are returned to vendor for any reason, MAKE SURE BARCODE IS DELETED FROM CATALOG. **

2. ORGANIZING MATERIALS FOR LIBRARIANS TO CHECK
<span style="font-family: Symbol; font-size: 12pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">As books are unpacked and checked against packing list and order printout, place books on shelves assigned for receiving of new materials. They can be organized alphabetically by title or by author, depending on how the packing slip is organized. **

<span style="font-family: Symbol; font-size: 12pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">·
 * <span style="color: #000000; font-family: 'Times New Roman',Times,serif; font-size: 12pt;">In pencil along inside edge of page opposite verso of title page, print school year received, vendor materials ordered from, and price. Example ( 00-01 B&T $19.99) **

<span style="font-family: Symbol; font-size: 12pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Place packet of processing materials (book pocket, barcode, shelf list card, call number) inside cover of each book. **

<span style="font-family: Symbol; font-size: 12pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Before any barcodes, possession stamps or book pockets are placed on items, they must be checked by librarians for final approval, to check catalog information, and to complete a NEW MATERIALS ANNOUNCEMENT slip(s) for appropriate people. **

<span style="font-family: Symbol; font-size: 12pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· **<span style="color: blue; font-family: 'Times New Roman','serif'; font-size: 12pt;">IMPORTING CATALOGING DATA: ** **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> If items are accompanied by a diskette with catalog records, the file should be imported into MARC Magician and then into Catalog Plus. When importing records choose OPTIONS in the import menu. Enter the following information for the records: Acquisition category code for the current school year and Vendor. **

<span style="font-family: Symbol; font-size: 12pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Enter appropriate information into Import Log in Cataloging P&P Manual. **


 * <span style="color: blue; font-family: 'Times New Roman','serif'; font-size: 12pt; mso-fareast-font-family: 'Times New Roman'; msofareastfontfamily: 'Times New Roman'; msolist: Ignore;">3. ****<span style="color: blue; font-family: 'Times New Roman','serif'; font-size: 12pt;">PREPARING BOOKS FOR CIRCULATION **

<span style="font-family: Symbol; font-size: 12pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">After books have been cataloged, they are returned to work room for final processing. **

<span style="font-family: Symbol; font-size: 12pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Barcodes are placed on lower left corner of front cover of item, not covering any important information on the cover. With the exception of paperback books, place barcode cover on all barcodes. **

<span style="font-family: Symbol; font-size: 12pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Pockets and date due slips are placed inside back cover of books. **

<span style="font-family: Symbol; font-size: 12pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Book is stamped with possession stamp on the three edges of pages of closed book. The stamp is also placed on title page, the last page ENDING IN 37 of book, and the book pocket if there is one. **

<span style="font-family: Symbol; font-size: 12pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Look for any special notes on book telling of changes to be made to MARC record purchased from vendor. If item is cataloged by librarian check MARC record printout inside book for call number assigned to it. **

<span style="font-family: Symbol; font-size: 12pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Paperbacks will all have to have call numbers changed to special paperback call numbers (i.e. PB GREEN V) unless specified otherwise by librarians. The exceptions should be listed on note on book or on printout of record in book. **

<span style="font-family: Symbol; font-size: 12pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">The top of the call numbers labels are placed on the spine of the book, 2 ¼” from the bottom of the spine. Place call numbers on displayed edge at top of videocassette and audiocassette boxes. With the exception of paperback books, all call numbers are covered with tape. **

<span style="font-family: Symbol; font-size: 12pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">All paperbacks are laminated. **

<span style="font-family: Symbol; font-size: 12pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Dust jackets on those hardbound books that have them should go into MYLAR book covers. **

<span style="font-family: Symbol; font-size: 12pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Books that are not purchased with detection strips, must have detection strips placed between cover and spine (if possible) of hardbound books, or in between pages of paperback books and hardbound books. Videocassettes, audiocassettes, CD-ROMS do not receive detection strips. **

<span style="font-family: Symbol; font-size: 12pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Send NEW MATERIAL ANNOUNCEMENT slips to designated people. **

<span style="font-family: Symbol; font-size: 12pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Place books on new book display shelves in media center. **

4. CHANGES TO BE MADE TO COPY LEVEL OF MARC RECORD
<span style="font-family: Symbol; font-size: 12pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Enter item into proper categories. This step is only needed for items not imported from a vendor disk into the catalog as described above. Items processed in large groups may be added into acquisition year category using the Portable Hand-held Device (PHD). Circulation Aide should do that. Other categories to be assigned by the librarian should be added to note on book and then added to copy information. Example of acquisition category: [ 00-01-new material (2000)] **

<span style="font-family: Symbol; font-size: 12pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">If multi-part item, copy level can be marked with volume #, etc. in description/enumeration part of copy level. **

<span style="font-family: Symbol; font-size: 12pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">A second copy of item already in the collection, can be marked as such in description/enumeration part of copy level. **

<span style="font-family: Symbol; font-size: 12pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Add barcode. **

<span style="font-family: Symbol; font-size: 12pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Add purchase price and vendor (only if not globally entered from import disk). **

<span style="font-family: Symbol; font-size: 14pt; mso-bidi-font-family: Symbol; mso-bidi-font-size: 12.0pt; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msobidifontsize: 12.0pt; msofareastfontfamily: Symbol; msolist: Ignore;">· **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Add circulation type. **


 * 5. Processing Checklist**




 * 6. Special Notes for Processing**

[|Special Notes for Processing.doc]<span style="display: block; font-family: 'Times New Roman',Times,serif; text-align: left;">
 * <span style="font-family: Arial,Helvetica,sans-serif;">7. New Materials Notice **




 * <span style="font-family: Arial,Helvetica,sans-serif;">8. Reference Materials **

[|Import Export Log.doc] [|Database Maintenance Log.doc] <span style="display: block; font-family: 'Times New Roman',Times,serif; text-align: left;"> [|Vendor Barcode Log.doc]

[|Telephone Log.doc] [|Special Notes for Processing.doc]

[|The School Library Media Specialist]


 * Creation/Revision Date** 3 May 2010

**Works Cited/Consulted**

Intner, Sheila S., and Jean Weihs. //Standard Cataloging for School and Public Libraries//. 4th ed. Westport, CT: Libraries Unlimited, 2007.